However, with the advent of technology in companies and offices, these duties have extended to things that were meant for the managerial staff. Secretarial duties john harrison, pitman publishing ltd. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professionalss andor management staffs area of. It has provided the tools that shift the role of secretaries from that of. Taking notes from a manager, preparing a memo or letter and. Executive secretaries and administrative assistants provide highlevel administrative support for an office and for top executives of an organization. Rights,duties and responsibilities of a company auditor. Unit 2 various kinds of typewriters based on the make, the type, the size. It is a distinguished course for knowledgeable secretaries. Members with a potential interest in serving as an elected. Modern office technology and the performance of the. The basis for our business when we first began over 30 years ago was to lighten the load of overworked secretaries, to offer services to small businesses that could not justify a full time secretary, but still needed secretarial work done on an asneeded basis and to assist. This secretary job description sample can provide a template for a posting that will attract the bestofthebest candidates. The company secretary is an employee of a company and he must perform his duties with reasonable care.
It highlights the importance of this role within a company and aims to provide the skills with which the effective secretary can contribute fully to the. Secretarial notes usually follow the qualification of signature. Legal secretary 10 five years of office experience involving administrative support practices, including two years involving legal secretarial practices equivalent to a legal secretary e8 or one year equivalent to a legal secretary 9. Buy secretarial duties by john harrison online at alibris. In the absence of a contracted secret ary, a member of the boardcouncil may act as secretary, but must do so. Chapter secretary duties and responsibilities asis ntx chapter 10. In addition to performing basic office duties, expect to use your customer service skills as you answer phones and. Typing of short letters small andor full size letter papers one page letter and letter running into more than one page. Duties of secretary under article v, section 8 d of the prsa bylaws, the prsa secretary shall act as secretary of all meetings of the prsa board of directors and of the leadership assembly and keep, or cause to.
Duties vary by position, but typically, a clerical work definition includes answering phones, printing and faxing, filing, data entry, managing mail and more. Clerical office duties nigeria universities, polytechnics. The duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings. This book has been written according to the revised syllabus and guidelines as per the state board and covers answers. Duties of a secretary before, during and after meetings. This guidance note revised edition highlights the meaning, benefits, process, approach and scope of secretarial audit, and professional responsibility for incorrect audit report.
Clerical workers act as administrative support staff for a business. This document is highly rated by b com students and has been viewed 58343 times. Typical secretarial duties include taking dictation and meeting notes or minutes, typing correspondence, managing a filing system, making copies, sending faxes, answering and placing phone calls, setting appointments, managing the bosss calendar and making lunch, airline and hotel reservations. Waec syllabus for clerical office duties complete version. Diploma in secretarial skills overview this diploma provides delegates with the necessary skills to work as a secretary or administrator in any area. Secretarial practice and company law download ebook pdf. The job duties listed are typical examples of the work performed by positions in this job classification. A program to teach how to become a valuable, welltrained pa, secretary and administrator. However almost all secretarial jobs will involve an element of each of these listed typical work tasks and. Write thankyou notes reply promptly to correspondence dont procrastinate. Note that this syllabus is for both internal and external candidates. Hsc higher secondary education website posts tagged secretarial practice 12th commerce notes. Time management tool, either manual or automated, to remain aware of.
Company secretary appointment, duties, rights, liabilities. Objectives the objectives of the examination are to test candidates ability to 1 understand the principles and procedures in. Company law and secretarial practice sectiona definition, essential characteristics and kinds of companies. This site is like a library, use search box in the widget to get ebook that you want. A medical office secretary must provide general and secretarial support to the clinical and management teams. As we all know by now, a secretary is a person male or female who works in an office typing letters, memos, keeping records, making and receiving telephone calls and arranging meetings among several other important office duties. Roles and responsibilities of the secretary terms of office the prsa secretary position is a oneyear term. Definition of a company a company is a corporation an artificial person created by law.
Basic secretary duties and responsibilities taking notes. Sep 26, 2019 clerical secretaries require a little amount of formal education. Performing responsible secretarial and clerical work requiring independent. The notice, agenda and notes on agenda shall be sent to the original director also at the address registered with the company, even if these have been sent to the alternate director. Get the complete mayjune wassce syllabus for clerical office duties. Send thank you notes to university staff members who help out your organization.
John harrison has a lifelong interest in wildlife, and birds in particular. Company secretarial duties company legislation provides an opportunity for a business organisation to benefit from the protection of limited liability, separating the legal persona of the organisation from the individuals who own and run it. Committee member and who wish to know more of the duties and responsibilities are invited to contact. Writeup minutes and correspondence soon after each meeting while your memory and notes are fresh. In return for this protection a certain amount of information about a company must be publicly available. He may be dismissed on the grounds of disobeying, misconduct or permanent disability. You can also see medical assistant job description templates. Objectives the objectives of the examination are to test candidates ability to 1 understand the principles and procedures in performing clerical duties in an office. This specialist one year program is earmarked for all secretaries who are well exposed to secretarial duties in and across africa and beyond. Secretarial office administration and receiptionist courses 2. The book is selfexplanatory and adopts the teach yourself style.
Project topics and materials in secretarial studies easy. Below is the complete waec syllabus for clerical office duties. Though the role of a secretary differs according to the company, the basic secretarial profile is generally the same in every organization. Diploma in secretarial duties notes and revision kits. Employees in this job coordinate office activities and perform secretarial. Below is this years waec syllabus for clerical office duties. They often include the initials of the typist, the presence of attachments, and any individuals who were copied. Download this medical office secretary job description template for a better clarity and understanding of the job role. In general office positions, secretarial duties involve helping new employees and visitors find their way around.
Executive secretaries and administrative assistants provide highlevel administrative support for an office and for. Pdf reflections on secretarial work and issues for further studies. Pdf on dec 1, 2014, debora carneiro zuin and others published reflections on secretarial work. Qualification to pursue diploma in secretarial studies is a minimum kcse mean grade cminus or a pass in certificate in secretarial studies. Nowadays, employers prefer candidates who at least have a college degree. Keep the minutes of meetings of the chapter and executive committee. Employees in this job coordinate office activities and perform secretarial assignments for professional or management staff in support of the ongoing operations of the office. Com 6th semester company secretary the word secretary is derived from the latin word secretarius meaning confidential officer.
One can also enroll for specialization courses that train people to carry out their duties effectively. To provide students with high quality education regarding the responsibilities and duties of a contemporary secretary. Typewriting for vocational use, personal use and college preparatory. Handle chapter communications as assigned by the executive committee. The chapters success and your personal satisfaction as an officer are directly related to the time and effort you put forth in preparation. Duties and responsibilities of a secretary too many. This secretarys guidebook is designed to help the chapter secretary carry out the duties required of the postion. Annual general meeting 2004 the 101st agm will take place on saturday 20th march 2004 in the mineralogy seminar room, the natural history museum, london at 2. Law and practice relating to i0 allotment of shares ii0. Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records. In general office positions, secretarial duties involve helping new employees. Read this article to learn about the secretarial practice. Learn about the role and responsibilities of a meeting secretary, including some tips. The book has been written keeping in mind the general weakness in understanding the fundamental concept of the topic.
Click download or read online button to get secretarial practice and company law book now. Secretary s guidebook 3 responsibilities of the secretary kappa delta pi society bylaws state the following duties of the secretary. Clerical duties and skills definition career trend. Consult your organizations secretarys manual for details in your duties and responsibilities. Brown, and she wants to know secretarial duties and responsibilities. A parent sometimes volunteers to help the principal by taking notes, while. The primary role of a litigation legal secretary is to provide direct secretarial and administrative support to legal advisers to help them out with client calls, client visits, and correspondence in a way that promotes the images and ethos of the legal firm.
Unit 2 typing of addresses on envelopes, inland and postcards including window display chain feed. In this article, we are going to take a look at the major duties of a secretary before, during and after a meeting. The powers and duties of auditors is mutatis mutandis applicable to the company secretary in practice conducting secretarial audit. Responsibilities of the secretary depending on the size and needs of the club, the secretarial duties can be performed. Performing complex clerical and secretarial work involving frequent detailed duties of an administrative nature. Duties of this position include but are not limited to. Created by kathy lloyd updated by sara harrington 22005. Secretarial courses higher diploma in secretatial studies we give you an offer to pursue your higher diploma in secretarial studies. Ss 1 secretarial standard on meetings of the bods 7 proof of sending agenda and notes on agenda and their delivery shall be maintained by the company. Do they need to be formal minutes that set out who said what, or brief notes. Diplomatics a note, usually at the end of business correspondence, indicating clerical aspects and associated materials. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty. Secretarial practice with a revolutionary fresh approach towards content thus laying a platform for an in.
You may choose to complete your professional secretary certificate or you could enhance your skills with a diploma. Each chair will have their own preference, but this is also usually a secretarial. Nowadays, the word secretary means not only a confidential officer but. Prepares minutes of meetings from notes andor recordings. Pioneer was established in 1990 by first offering an array of secretarial services. Sep 24, 2018 the duties of a secretary or administrative assistant vary by industry and employer, but some tasks are common to many work settings. The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. The secretary role will vary depending on the sector, the size of the employer and the level of the job. Marks 3550 part a unit 1 importance of typewriting in modern era. This employee is responsible for performing clerical andor record keeping tasks required in the daily activities of school board work. This guidebook will be of great assistance while serving as a chapter officer. The town advisory boardcitizens advisory council secretaries are employed by contractual agreement through the county managers office, department of administrative services. Also having an appreciation day for faculty and staff, where you ask members of your organization to send notes to those faculty and staff members they like.
Career opportunities in diploma in secretarial studies are shorthand typist, personal secretary and assistant office manager among others. Sanjeev kumar singh, asst professor, mba department, vviet, mysuru. Standard pc or laptop requirements for all secretarial courses. In 1973 he was appointed as a radio producer in the bbc natural history unit. Courses are available for wouldbe general secretaries, as well as aspiring legal assistants or administrative medical assistants.
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